Wedgewood Wedding Invitations: Venue Chain Stationery

So You’re Planning a Wedgewood Wedding and Need Invitations

Okay so Wedgewood Weddings is this massive venue chain with like 40+ locations across California, Nevada, Arizona, and Colorado, and if your couple booked with them, you’re gonna deal with some specific stationery considerations that are honestly different from independent venues. I learned this the hard way back in spring 2023 when I had three Wedgewood weddings all happening within six weeks of each other and each couple wanted completely different invitation styles but they all kept asking me the same questions about what information they actually needed to include.

First thing you gotta know is that Wedgewood operates on this all-inclusive model which actually makes your job easier in some ways because couples already know what’s included. But here’s what annoyed me SO much when I first started working with Wedgewood clients—their venue names are kinda confusing? Like you’ll have “Wedgewood Weddings at Boulder Ridge” or “Wedgewood Weddings – The Retreat” and couples sometimes don’t know if they should put the full official name or just the location name on their invites, and honestly it varies by what looks better design-wise.

The Venue Name Situation

You can usually simplify the venue name on the invitation itself. Instead of writing out “Wedgewood Weddings at Aliso Viejo” you can just say “Aliso Viejo” or “The Wedgewood at Aliso Viejo” depending on how formal the invitation style is. I’ve done it both ways and never had an issue. The key is making sure the full address is crystal clear on your details card or wedding website because—and this is important—some Wedgewood locations share similar names or are in neighboring cities.

Like there’s locations that are close enough together that guests might accidentally GPS to the wrong one if you’re not specific. Put the full street address, city, and zip code on any enclosure card that has directions or timing details.

What Makes Wedgewood Different for Stationery Planning

The all-inclusive thing means your couples probably aren’t doing separate catering cards or meal choice selections the way you’d see with other venues. Wedgewood usually has set menu packages that couples choose from, and they handle everything in-house. So your invitation suite can actually be simpler because you don’t need as many enclosure cards.

Most Wedgewood couples I work with need:

• Main invitation card
• RSVP card with envelope
• Details card (accommodations, website, dress code)
• Maybe a weekend events card if they’re doing a welcome party or brunch

You’re not gonna need reception cards since ceremony and reception are at the same location basically always. Wedgewood venues are set up for both, which is actually one of their selling points.

Timing and Coordinator Communication

Here’s something I wish I’d known earlier—Wedgewood assigns each couple a coordinator, but you probably won’t work directly with that person much on stationery stuff. The couples handle most of the invitation decisions themselves, but you DO want to confirm a few things with the Wedgewood coordinator before finalizing designs:

The exact ceremony start time, because Wedgewood books multiple events per day sometimes and timing is really specific. I had this moment during a really stressful client situation in summer 2021 where we’d already printed 150 invitations with a 4pm ceremony time, and then the Wedgewood coordinator called my client to say they’d had a schedule conflict and needed to move it to 4:30pm. We had to reprint everything and it was… yeah, not fun. Now I always tell couples to confirm their ceremony time is locked in writing before we go to print.

Design Considerations for Wedgewood Venues

Okay so Wedgewood locations have different vibes depending on which property it is. Some are super traditional ballroom style, others are more rustic barn settings, some have garden areas. You need to look up the specific venue online to get a feel for what matches.

For example, Wedgewood at Boulder Ridge in Colorado has this mountain lodge feel, so invitations with forest green colors, woodgrain textures, or mountain line art work really well. Meanwhile Wedgewood Fallbrook in California has more of a Spanish villa situation going on, so terracotta tones and elegant script fonts fit better.

I usually pull up the venue’s photo gallery on the Wedgewood website and show it to my couples during our design consultation. It helps them visualize what aesthetic makes sense. My cat literally walked across my keyboard during one of these virtual consultations once and somehow unmuted herself, which… anyway, the couple thought it was hilarious and we ended up incorporating a small cat illustration into their pet-friendly wedding details card, but that’s totally unrelated to what we’re talking about.

Wording Specifics

For the venue line on your invitation, you’ve got options:

Formal approach:
“Wedgewood Weddings at The Retreat
Corona, California”

Simplified approach:
“The Retreat
Corona, California”

Semi-formal:
“Wedgewood at The Retreat
Corona, California”

I tend to go with the simplified or semi-formal approach because it looks cleaner on the invitation layout and doesn’t take up as much space. The couple’s wedding website and details card will have the full information anyway.

RSVP Logistics

Wedgewood needs final headcounts usually about two weeks before the wedding, which is pretty standard. But here’s what you need to tell your couples—online RSVPs through their wedding website are gonna make their lives SO much easier for tracking responses. If they insist on traditional mail-back RSVP cards (which some couples do for aesthetic reasons, totally get it), make sure the RSVP deadline is at least three weeks before the wedding date, not two.

People are terrible at mailing things back on time. Like, impressively terrible.

On the RSVP card, you typically don’t need meal selections for Wedgewood events since the catering is usually buffet-style or pre-selected by the couple. BUT you do wanna include a line for dietary restrictions:

“Please list any dietary restrictions: _________________”

Wedgewood’s catering teams are pretty good about accommodating vegetarian, vegan, gluten-free, etc., but they need advance notice.

Details Cards and What to Include

Your details card is where you’re gonna put the practical information. For Wedgewood weddings, I usually include:

• Full venue name and address
• Parking information (most Wedgewood venues have free parking on-site, which is great)
• Wedding website URL
• Dress code if it’s anything other than “wedding attire”
• Hotel room block info if applicable

Some Wedgewood locations are in areas where guests might need hotel accommodations, especially if it’s a destination-ish wedding. The venue coordinators sometimes have partnerships with nearby hotels for discounted room blocks, so your couples should ask about that before you finalize the details card.

Budget Ranges and Paper Choices

Wedgewood attracts couples across different budget ranges because their venue packages are actually pretty affordable compared to other all-inclusive options. I’ve worked with Wedgewood couples spending anywhere from $800 to $5,000+ on invitations depending on their priorities.

For couples on the lower end, I usually recommend:

• Digital printing on nice cardstock
• Simple flat cards rather than folded styles
• Minimal enclosures (combine details onto the back of the invitation if possible)
• Online RSVPs only to save on printing and postage

For couples with more budget flexibility, you can do:

• Letterpress or foil stamping
• Layered invitation suites with belly bands or vellum wraps
• Custom envelope liners
• Wax seals (always popular, kinda extra, but people love them)

Color Palettes That Work

Since Wedgewood venues tend to have neutral ceremony and reception spaces—lots of whites, creams, light woods—you have pretty good flexibility with invitation colors. The couple’s chosen color palette should drive the stationery design.

That said, I’ve noticed certain color combos photograph really well with Wedgewood’s typical decor:

• Sage green and cream
• Dusty blue and gold
• Terracotta and navy
• Blush and eucalyptus green
• Burgundy and champagne

But honestly you can make anything work if the design is cohesive.

Envelope Addressing

This is where couples either wanna DIY to save money or they wanna splurge on calligraphy because it’s the first thing guests see. For Wedgewood weddings specifically, I don’t think there’s any different consideration here than any other wedding, but I’ll mention that digital calligraphy printing has gotten really good and costs like a fraction of hand calligraphy.

If your couple wants that handwritten look but doesn’t have the budget for true calligraphy, digital printing in a good script font on the envelopes looks great and most guests honestly can’t tell the difference.

Save the Dates for Wedgewood Venues

Oh right, I should probably mention save the dates too even though you might’ve already sent those. For Wedgewood weddings, the save the date can be pretty simple—just the date, city, and “formal invitation to follow” type language. You don’t need to include the specific venue name on the save the date if you don’t want to, especially if the design feels crowded.

But DO include it if the Wedgewood location is in a destination area where guests need significant travel planning time. Like if it’s Wedgewood at Ken Caryl in Colorado and most guests are flying in from California, definitely put the full venue name and location so people can start booking flights and hotels.

Working With Online Stationery Companies

A lot of Wedgewood couples want to use online invitation companies like Minted, Zola, Paperless Post, or Etsy templates because they’re budget-friendly. That’s totally fine and I help couples customize templates all the time. The main thing is making sure the wording is accurate and the timeline works.

If you’re ordering from Minted or similar, their production time is usually 2-3 weeks, then you need addressing time, then mailing. So you’re looking at about 4-5 weeks from order to guests receiving them. Mail invitations 6-8 weeks before the wedding date, which means you need to finalize designs and place orders like 10-12 weeks out minimum.

I know that sounds like a lot of lead time but trust me, it goes fast, and there’s always someone who needs to make changes after the proof comes back or whatever.

Common Questions From Wedgewood Couples

Do we need to mention it’s an all-inclusive venue?
Nah, guests don’t need to know the package details on the invitation. They just need to know where to show up and when.

Should we include our ceremony and reception time separately?
Usually the ceremony time is on the main invitation and then the details card says something like “Reception to follow immediately” or “Cocktail hour and reception to follow.”

Can we take photos at the venue for our invitation design?
Some couples want to do engagement photos at their Wedgewood venue and incorporate those into a photo invitation. You’d need to check with the venue coordinator about scheduling that, but I’ve seen it done and it’s really cute for less formal weddings.

Matching Day-Of Stationery

If your couple wants their paper goods to be cohesive throughout the whole wedding, you’ll also be thinking about programs, menus, place cards, table numbers, and signage. Wedgewood coordinators handle a lot of the setup logistics, but couples provide their own printed materials usually.

I always recommend keeping the same fonts and color palette from the invitations for these items. You can often use the same design template and just swap out the text, which makes everything look intentional and pulled-together.

For programs specifically, most Wedgewood ceremonies are relatively short and straightforward, so a simple single-page program works fine. You don’t need elaborate booklet-style programs unless the couple really wants them.

Digital Invitations for Wedgewood Weddings

Some couples are going fully digital with their invitations now, especially for smaller weddings or if they’re environmentally conscious. Paperless Post, Greenvelope, and similar platforms work perfectly fine for Wedgewood weddings. The same information applies—you just need clear venue details, timing, and RSVP functionality.

The advantage is you can include clickable links directly to the venue’s Google Maps location, the wedding website, and the hotel room block booking page. Plus you save on postage which is… not cheap anymore, let me tell you.

But some couples really want physical invitations because they’re keepsakes and they photograph well for wedding albums. It’s totally a personal preference thing and there’s no wrong answer.

Proofreading and Final Checks

Before anything goes to print, you gotta triple-check these things:

• Couple’s names are spelled correctly (you’d be surprised…)
• Date and day of the week match up correctly
• Venue address is complete and accurate
• RSVP deadline gives enough buffer time
• Return address on RSVP envelopes is correct
• Website URL works and doesn’t have typos

I once had an invitation go out with a wedding website URL that had a typo and the couple had to send correction cards to everyone, which was awkward and expensive. Now I physically type every URL into a browser during the proofing stage to make sure it works.

Also have someone else read through everything. When you’ve been staring at the same invitation wording for days, your brain starts autocorrecting mistakes and you won’t catch them. Fresh eyes always help.